Free template
[Company name] AI house rules
One page your team will actually read. Copy it, replace the brackets, delete what doesn’t fit, and share it. Review it every quarter.
Fine to do
- Draft and rewrite your own text (emails, posts, outlines)
- Brainstorm ideas, names and options
- Summarize public articles or your own non-sensitive notes
- Explain a concept or suggest a checklist
Check first
- Anything a customer will read: a person reviews before it goes out
- Numbers, quotes, legal or medical statements: verify against a source
- Using a new AI tool or browser extension: ask [NAME] first
- Work that will carry our name: proposals, contracts, published content
Never do
- Paste customer personal data, passwords or payment details into a consumer AI tool
- Upload contracts, financials or employee records to a tool we have not approved
- Present AI output as verified fact without checking it
- Use AI to impersonate a real person or mislead a customer
Questions go to: [NAME, email]
Approved tools: [list your tools]
Last reviewed: [date] · Next review: [date + 3 months]